Prep Clubs Participation Agreement
1. General Provisions
1.1. This Participation Agreement (“Agreement”) by Barigreat SIA, a limited liability company registered in Latvia (Registration No. 40203021331), with registered address at Ķekavas pag., Katlakalns, Kazeņu st. 1, LV-2111, Latvia (the “Provider”), sets out the terms for participation in the free TLF Prep Clubs. This Agreement is published on the Provider’s website and is accessible to all users.
1.2. Student Eligibility: The clubs are intended for motivated students aged 14–15 who are interested in mathematics, physics and computer science or preparing for the next TLF admissions cycle. If the Student is under 18, a parent or legal guardian must consent to participation and this Agreement. By accepting these terms, the Student and their parent/guardian, where applicable, confirm that the necessary consent is in place.
1.3. Acceptance: The Student (and their parent/guardian, where applicable) accepts this Agreement by confirming the participation and privacy consent checkbox and submitting the registration form. Connecting a Telegram account is required for registration and club communications; it does not itself submit the form. The Agreement takes effect on submission. A separate physical signature is not required. If the Student or their parent/guardian does not agree to these terms, they should not submit the form or participate.
1.4. Course Description: The TLF Prep Clubs (the “Course”) include weekly online sessions and homework in Mathematics, Physics and Computer Science. Students may join one or more clubs. Instruction is in English, using Zoom for live sessions and dedicated platforms for assignments and feedback, including a Telegram bot for mathematics. The program and schedule are published on the prep clubs page. The academic cycle begins in October 2026; the Provider will communicate end dates and any breaks to participants.
1.5. Relationship of Parties: This Agreement constitutes a contract for services. The Student is not an employee or subcontractor of the Provider. The Provider is an independent educational service provider and is responsible for organizing and delivering the Course to multiple participants.
2. Services and Obligations of the Provider
2.1. Provision of Educational Services: The Provider agrees to deliver the educational content and training of the Course to the Student. This includes: (a) weekly live group sessions conducted online (e.g., via Zoom) covering the course material (mathematics, physics or computer science, depending on the club track); (b) access to assignments, exercises, and projects through the designated platforms (such as the Telegram bot for mathematics homework or other homework platforms, as applicable); and (c) feedback and support from instructors or mentors (including correction of homework and answers to course-related questions within a reasonable time frame). The Provider will use qualified teachers or mentors to conduct sessions and provide academic guidance.
2.2. Quality and Scope: The Provider shall deliver the content as outlined in the program description to the best of its ability, ensuring that sessions cover both core curriculum topics and enrichment topics as advertised (for example, advanced problem-solving strategies and physical reasoning). The goal is to help the Student explore challenging mathematics, physics and computer science and strengthen their skills. However, the Student understands that progress also depends on their own effort and participation (see Student obligations in Section 3).
2.3. Technical Delivery: The Provider is responsible for hosting the online sessions and providing access links or invitations to the Student. The Provider will also provide access or instructions for any required online platforms (e.g., adding the Student to the Telegram homework bot or providing login info for the homework platform). The Provider will take reasonable measures to ensure the virtual learning environment is accessible (for example, scheduling sessions and communicating times in advance, and maintaining the online tools needed for homework).
2.4. Support and Communication: The Provider will communicate important information to the Student (or parent) via the contact information provided (email, messenger, or phone as appropriate). This includes schedule announcements, changes, assignment feedback, and any issues regarding performance or conduct. The Provider will also be available for reasonable inquiries – students or parents can contact the Provider at prep@leaders.tech for support or questions. Response will be given in a reasonable timeframe.
2.5. Schedule Changes: The Provider may adjust the schedule or content when necessary, for example due to instructor illness, technical problems, or group progress. The Provider will communicate changes to participants and will endeavor to reschedule canceled sessions. If a club must be canceled or ended early, the Provider will notify participants as soon as reasonably possible.
3. Obligations of the Student
3.1. Timely Participation: The Student should attend the online sessions on time as per the provided schedule. Consistent attendance is important to achieve the educational objectives. If the Student is unable to attend a session, it is their (or their parent’s) responsibility to inform the Provider in advance if possible. (The Provider may provide session recordings or materials at its discretion for missed sessions, but this is not guaranteed unless specifically arranged.)
3.2. Technology and Equipment: The Student must have the necessary equipment and internet access to participate in the online Course. This typically means a computer or tablet with a stable internet connection, a functioning webcam and microphone for Zoom sessions, and access to Telegram and any other required software or websites. The Provider is not liable for the Student’s inability to participate due to technical issues on the Student’s side (e.g., poor internet connectivity, hardware failures).
3.3. Academic Effort: The Student is expected to put in reasonable effort in the Course – this includes attempting the homework assignments, participating in problem-solving during sessions, and preparing for sessions as needed. The Course is designed to be enriching and challenging; the Student should be prepared to engage with difficult problems and seek help when needed. By enrolling, the Student confirms they have the motivation to participate in an advanced club.
3.4. Code of Conduct: The Student must behave respectfully and appropriately during all sessions and communications. This includes respecting the instructor and fellow students, not disrupting classes, and adhering to academic integrity (no plagiarism or cheating on assignments). The Student should use the course tools (Zoom, Telegram bot, etc.) only for their intended educational purposes. Harassment, discrimination, or other serious misconduct by the Student is not acceptable. The Provider reserves the right to warn, and in serious cases, remove a Student from the Course if they violate this code of conduct, provided that the Provider gives notice of the issue to the student/parent. Removal from the Course is addressed in Section 6.
3.5. Communication: The Student (or parent) should keep the Provider updated with a valid email address and/or phone/Telegram contact for course communications. If any issues arise (for example, the Student is struggling with content or cannot continue the course), it is the Student’s or parent’s responsibility to communicate with the Provider so a solution can be worked out (extra help, schedule adjustment, etc. as feasible).
4. Free Participation
4.1. Participation in the Mathematics, Physics and Computer Science clubs is free of charge, including live sessions, assigned homework, and feedback described on the prep clubs page. Students may join one or more clubs.
5. Duration and Schedule
5.1. Term: This Agreement takes effect on acceptance as described in Section 1.3 and remains in effect until the end of the academic cycle, unless participation ends earlier under Section 6.
5.2. Schedule: The Mathematics Club meets weekly on Fridays at 16:30 Italian time / 17:30 Cyprus time, starting October 2, 2026. The Physics Club meets weekly on Sundays, starting October 4, 2026, at 11:00 Italian time / 12:00 Cyprus time. The Computer Science Club offers Beginner and Algorithmic groups; its start date and schedule will be announced separately. The Provider will communicate end dates, breaks, and schedule updates to participants.
5.3. Completion: The Agreement ends when the academic cycle and related feedback are complete, or when participation ends under Section 6. Terms concerning use of materials, privacy, and other provisions intended to apply after participation continue to apply as relevant.
6. Withdrawal and Termination
6.1. Student Withdrawal: The Student or their parent/guardian may end participation at any time by contacting prep@leaders.tech. The Provider will confirm the end of participation by email.
6.2. Provider Termination: The Provider may end a Student’s participation for serious misconduct or a material breach of these terms, with notice to the Student or parent/guardian. The Provider may also cancel a club if there are insufficient participants, an instructor becomes unavailable, or events beyond its control prevent delivery. Participants will be informed as soon as reasonably possible.
6.3. After Participation Ends: Access to ongoing sessions and club platforms may be removed. The Student must continue to respect the privacy of other participants and the restrictions on sharing materials. Nothing in these terms restricts rights that cannot be waived under applicable law.
7. Intellectual Property and Use of Materials
7.1. Course Content Ownership: All materials provided by the Provider as part of the Course – including but not limited to curricula, problems and problem sets, presentations, lecture notes, recordings of sessions (if any), software tools or code provided, and any written feedback – are the intellectual property of the Provider or its licensors (such as specific instructors). The Provider grants the Student a limited, non-exclusive, non-transferable license to use these materials for their personal educational purposes only. This means the Student may view, download, and print materials for their own study and reference. No transfer of ownership is implied; the Provider retains all rights to the content.
7.2. Restrictions: The Student shall not reproduce, distribute, share, or publicly post any course materials to anyone outside the Course without the Provider’s prior written consent. This includes not uploading course content (problems, solutions, recordings, etc.) to public forums or sharing them with peers who are not enrolled. The Student is also not allowed to use the materials for any commercial purpose or to create derivative works for dissemination. In simple terms, the content provided in the course is for the Student’s education only, and they have no right to replicate, modify, distribute, or claim that content as their own.
7.3. Personal Notes: The Student may take their own notes during classes and of course keep their work on assignments – such personal notes and works are the Student’s property. However, these personal materials still cannot include verbatim copies of substantial course content for distribution. (E.g., a student’s own essay or solution they wrote is theirs, but the problem statement from the course is the Provider’s.)
7.4. Recordings: The Provider or instructors might record session videos for internal use or to share with enrolled students who missed a class. If so, those recordings are also protected materials. The Student agrees not to share any access links or copies of such recordings outside the enrolled group. Conversely, the Student should not record live sessions on their own unless they have obtained permission from the Provider (this is to protect privacy of other participants and the IP of the content).
7.5. Use of the Provider’s Platform: The Student will likely use certain online platforms (like the Telegram bot for homework or any learning management system) provided by the Provider. The Student is granted access only for the duration of the course. The software, bot, or platform itself (including any code or interface) is proprietary to the Provider or third-party providers, and the Student must not attempt to extract source code, reverse engineer, or misuse those platforms.
7.6. Feedback: If the Student provides feedback, suggestions, or improvement ideas to the Provider (e.g., about the course content or structure), the Provider may freely use and incorporate that feedback without any obligation to the Student. Such feedback does not grant the Student any rights in the course content.
8. Privacy and Data Protection
8.1. Personal Data: The Student (or parent) will provide certain personal data to the Provider, including name, email, citizenship, and verified Telegram identifiers during registration. Referral information and a browser identifier help us understand how participants find the clubs. The processing of personal data by the Provider is governed by the Provider’s Privacy Policy (available at https://leaders.tech/en/privacy.html). By entering this Agreement, the Student acknowledges the Privacy Policy. Key points: the Provider adheres to EU GDPR standards for data protection, uses the data only for purposes of delivering the educational services and related legitimate interests, and protects it with appropriate security measures.
8.2. Use of Data: Data is used to administer the clubs: sending invitations, managing assignments, providing feedback, and contacting students or parents. The Provider will not sell personal data and will share it only as needed to deliver the Course (for example, with online learning platforms or partner educators), or as required by law, in accordance with the Privacy Policy.
8.3. Minors’ Data: Since students are minors, the Provider particularly ensures that data collected from children is limited to what is necessary for the educational purpose. By agreeing, the parent/guardian consents to the collection of the child’s personal data for the purposes of the course. This may include things like the child’s name, coursework results, or communications. Any online tools used that collect data (e.g., Telegram for homework answers) are also subject to their own terms; the Provider will only use reputable platforms (Telegram, etc.) as noted in the Privacy Policy.
8.4. Recording and Media: If classes are recorded or screenshots taken for educational purposes (e.g., to distribute to the class or to promote the program), the Provider will do so in line with privacy practices. The Provider will not publicly post any identifying image or video of the Student without separate consent. For promotional purposes, the Provider might ask for testimonials or share group photos (with permission). This Agreement does not automatically grant the Provider the right to use the Student’s likeness in marketing, nor the Student the right to demand to be featured.
8.5. Data Subject Rights: The Student or their parent have rights under GDPR (if applicable), such as the right to access their data, request correction or deletion, or object to certain processing. Contact prep@leaders.tech to exercise these rights. For example, after the course, a parent could request deletion of the child’s personal info, and the Provider will comply provided it’s not required to retain it for legal reasons.
8.6. Confidentiality: The Provider will treat Student communications and records confidentially. Similarly, the Student should treat class discussions as internal to the group (not to be shared publicly), especially since other students’ privacy is at stake too.
9. Educational Outcomes and Technical Limitations
9.1. No Guarantee of Results: The Student acknowledges that the Provider makes no guarantees regarding specific outcomes or success as a result of taking this Course. In particular, participation in the TLF Prep Club does not guarantee admission to the Technology Leaders of the Future scholarship program or any other program. Selection to the TLF main program is competitive and based on separate criteria beyond this preparatory course. The Course is intended to help prepare and improve skills, but individual results will vary. The Provider does not promise any score improvements, competition wins, or school admissions as a result of this Course. Any testimonials or examples of past successes are illustrative only; they are not assured for every student.
9.2. Service Provision “As Is”: The Provider will make all reasonable efforts to deliver high-quality educational content and a beneficial experience. However, the educational services are provided “as is” and “as available.” The Provider disclaims any warranties, express or implied, about the Course, including but not limited to fitness for a particular purpose or meeting the Student’s specific needs. For example, the Provider does not guarantee that the Student will find the content easy or that they will achieve a certain level of mastery – that depends on many factors outside the Provider’s control (such as the Student’s own effort and aptitude). Disclaimers: The Provider is not liable for any personal decisions made by the Student based on the course (such as deciding whether to apply to certain programs, etc.), and the Provider is not providing any professional advice beyond academic instruction.
9.3. Technical Disclaimer: The Provider is not responsible for technical problems beyond its control. This includes downtime of Zoom or internet outages on either end. The Provider will try to reschedule or accommodate technical issues on the Provider’s side (as per 2.5). But if the Student’s own technical setup fails, the Provider is not liable for missed content (though will try to help the student catch up if possible). The online nature of the course means there is an inherent risk of interruptions or delays, which both parties acknowledge.
9.4. Third-Party Services: The Provider may use third-party services in delivering the Course (e.g., Zoom and Telegram). The Provider is not liable for any acts or omissions of these third parties. For example, if Zoom’s network goes down or Telegram experiences a data breach, the Provider will do its best to mitigate issues but cannot be held liable for those systems’ failures. The Student should also adhere to the terms of use of those third-party platforms when using them for the Course.
10. Miscellaneous Provisions
10.1. Amendments: The Provider may update or modify this Participation Agreement for future enrollments or future iterations of the course. However, once the Student has accepted this Agreement (and enrolled in the current Course cycle), these terms will govern for that Student throughout that cycle. Any material changes to terms for an ongoing course would either not apply to already-enrolled Students or would be communicated and require consent. Minor clarifications that do not reduce the Student’s rights may be updated on the public posting, but material changes would effectively be a new offer, not binding on those who enrolled under a previous version.
10.2. Entire Agreement: This Agreement (along with the referenced Privacy Policy and any explicit written addendums signed by both Parties) constitutes the entire understanding between the Student and the Provider regarding the Course. It supersedes any prior discussions or representations (for example, any statements on the website or in marketing are for information; the actual contractual terms are these). That said, the program description on the website is incorporated by reference as factual background of what is being offered, to the extent it doesn’t conflict with these terms.
10.3. Severability: If any provision of this Agreement is found to be illegal or unenforceable by a court of competent jurisdiction, that provision will be modified to the minimum extent necessary to make it enforceable (or, if not possible, severed), and the remainder of the Agreement will continue in full force and effect. For instance, if a specific limitation of liability is not allowed in a jurisdiction, that clause may be adjusted for that jurisdiction, but the rest of the Agreement remains valid.
10.4. No Waiver: If either party fails to enforce a provision of this Agreement or delays in doing so, it does not waive their right to enforce it later.
10.5. Assignment: The Student may not transfer or assign their rights or obligations under this Agreement to anyone else, because the services are personal to the Student. The Provider may assign its rights and obligations (for instance, if the program is transferred to another entity or a partner organization), but will provide notice to the Student if that occurs. Any assignee will honor the terms of this Agreement.
10.6. Notices: Official notices under this Agreement should be sent by email or through the enrollment platform. The Provider’s official contact for this Agreement is prep@leaders.tech. The Student’s contact is the email they provided at sign-up. Both parties agree that email and electronic communication are valid for the purpose of giving notice (unless some specific type of legal notice requires otherwise).
10.7. Language: This Agreement is provided in English. If it is translated into another language, the English version prevails in case of a conflict of interpretation, subject to applicable mandatory law.
10.8. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of Latvia, without regard to its conflict of law principles. The parties agree that any disputes arising out of or relating to this Agreement that cannot be resolved amicably shall be subject to the exclusive jurisdiction of the courts of the Republic of Latvia (unless another forum is required by mandatory consumer protection laws, in the case of the Student residing in another country). Consumer Rights:
10.9. Dispute Resolution: The Parties will first attempt in good faith to resolve any dispute or claim arising out of this Agreement through discussion and negotiation. If a resolution cannot be reached, they may consider mediation or other alternative dispute resolution methods before resorting to litigation, if mutually agreed. This doesn’t preclude either party from seeking immediate injunctive relief in court for intellectual property or confidentiality breaches.
10.10. Electronic Acceptance: The participation and privacy consent submitted with the registration form serves as the record of the Student’s acceptance, including confirmation of parent or guardian consent where applicable. The Provider accepts these terms by offering the Course under this Agreement.
By submitting the registration form with the participation and privacy consent confirmed, the Student (and their parent/guardian, if applicable) acknowledges that they have read and agree to this Agreement and the Privacy Policy.
Effective Date of this Participation Agreement: 10.09.2026 (the date of the latest update/publishing of these terms).